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tv   [untitled]    July 18, 2015 5:30pm-6:01pm PDT

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the soft costs went down $2.3 million we showed the number last month $9 million and that was the result of reductions in the fee for the c mo contract this assessment as i mentioned we did the fta on the risks moving forward we've completed so far and there is no objections to utilize the moving forward what we presented to you last month, a 40 percent and so that reduces our contingency balance to hundred and $33 million this is a chart that shows the comparison between the revised budget and you'll see that the revised budget has a
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construction total of one billion dollars plus virus a smaller budget for the soft costs the budget has $575 million and the revised is lower and for the contingency and reserve it as 61 $. million plus the reserve is less for and that shows you a delta of $499 million as i shared with you last month the remainder possible mitigation measure moving forward without impacting the construction of transit center or the minimal operation is the bus storage facilitated the budget that was presented today has $19.4 million for the bus storage and for the funding if he were
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to mitigate the storage for the bus storage mitigation is drops to 4 hundred plus million dollars and we would fund part of that cost from the sale of what is left $460 million plus those are the funding sources are landfills, fuming grants and the melrose and sponsoring of changes the rfp we expect to get that in october and any money will reduce our need for the other areas. >> the next step is basically,
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the order packages we've presented to you today and continue to work with the city and county of san francisco to resolve the balance for the funding needs so we'll come back with the budget in september to approve the packages. >> any questions. >> one final it occurs to me that over the course my times on the board i've been reminded often this is a regional project not a san francisco project when we spoke about san francisco issues it's been continually remind you're working with the city and county of san francisco on funding what about the rest of the region the regional partners. >> sarah can speak to ac transit in san mateo county we've used their funding source. >> well, i would defer to
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director harper on the ac transit but we have a lease agreement in place with them that dictate a certain amount and d.c. has given $350 million to bridge town hall projects i can't speak to tjpa but they feel it is a significant contribution aid san mateo is use for phase two and any additional contributions from san mateo i believe go to the construction we are providing an update to mtc and we've received $400 million from high speed rail grant certainly we welcome caltrain is looking at our phase two to help fund phase two only in phase one
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only one tenant i mean the question was not who has put in funds it seems like the strategy one funder as opposed to all the different funders to say where the proportional share coming from. >> i don't have that in front of me certainly the largest person is the federal government between the federal grants the local share i believe well, i won't guess the percentage off the top of my head and mtc has given a town hall amount it is larger than the amount for the project if we are looking at proportional contributions. >> proportional increases so
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the funding plan based on. >> well, the state - >> the folks at that time, thought that was a right mix and now the outlet is the city and county of san francisco suggesting that others be part of that conversation. >> the state of california will have to be by far one the largest funder they transferred 12 arcs acres and the only are cap & trade money so we would apply would have applied asked other priorities that the city had that's the source of state that we could go to if this board were to ask me, too i don't know if the deadline has passed we could ask for cap & trade ac transit we're happy to ask them i ordered director harper to see if the prop passed
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if alameda if there are funding that's director harper but those are the only sources i can think of right now and it's not asking city and county of san francisco for a general fund contribution so much as looking for revenues that are coming in from taxes in the future. >> and i know we have shofltd a lot of funds we have grants and things and safety grants and things just moved to over here and ever chance we have had even though it is general money at all it is in the form of capital if it didn't have strings on that otherwise from the storage standpoint we'll talk about the thing that's looming we are the
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only significant operators for a while we are under conceptual obligations with respect to that so you know we've got a big unknown ahead of us when we talk about what it takes to operate this we'll workout would someone coming in and doing overall and representing things but we've done a lot we a lot of times said okay. let's get that over to the tjpa but it is going to be an issue we really have to think that out of the box it has been brought up a couple of times i don't know how formally but people mentions can web core say look we've got enough confidence we'll give you a cap has that been talked
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about. >> yeah. >> so we have an absolute to shoot for . >> director nuru bought up gooetsdz maximum price they'll have a response to us steve if you could address that by the september board meekly. >> that's been discussed and we're looking at that. >> good and relatingly we have a conspiracy split r with web core obviously we've got to do a lot of things one thing i've mentioned to only the executive director is the possibility of actually putting to some utilization we could rent the floor above the train level that essentially will be vacant for all practical perspires until the trains come in whether or not if there is
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going to be an extended period and it possible could or presents a rental opportunity to capitalize on one of the commercial broker i talked to be an ideal place for gyms anyway we've got to do stuff to try to figure out how that works we'll get quickly into an operational phase and phase two we shouldn't lose any momentum to the extent and move into phase two so there's a bitten some big stuff on our plate and i'm mindful of director reiskin's time but call the items 11 civil service site that came in under budget; is
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that correct that's good news directors and with respect to our awning there is good news there directors know we instituted an initiative and collaborative design build process and that process allowed us to come into close with the budget with the awning at $33 million we came in at 35 that's another piece of good news and as our citizens advisory committee panel said the citizens advisory committee is a public awning for its educational purposes it provides shelter to the public from the wind and sunlight it has a number of benefits it good news there is some good news and, of course you heard from web core on the interior finishes and the
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current loans so i'll leave it to the directors i'm mindful of director reiskin's time. >> did you call public comment. >> yes. one member of the public wants to address you on item 12 and the only thing i know to add to the conversation comes to the completely deleting the $35 million okay. this is just ice on the cake and to be frank of the cdc their cognizant of the design it was looking worse and worse and my advice defer this is $35 million is the same frankly is more important and less worried about the extraordinarily skin and nice shiny white and take it from
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there thank you. >> that concludes the members of the public. >> i think mr. patrick has a comment. >> hi jim patrick with patrick and company i challenge the board to rethink this labor agreement this labor agreement we signed guarantees the highest price guarantees the highest costs and limits our bidder selection in the end game is an officer budget project with not enough bidders we shouldn't have begun done that i know that is past i don't think we should do it we should be careful how to manage the future thank you. >> and directors we have not presented the awning to you in sometime fred character is here to present so the board can see the tremendous work to keeping
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the costs down. >> fred please. commissioner adams has to leave at 11:30 we're going to lose quorum. >> quickly please. quickly mark do you want to unskilled skip offer this part. >> just start with fred. >> once again thank you very much i'm fred character the senior designer at character and kelly we've done an enormous mulch of work the awning, of course, places an nooefrm role it's the face of the project it shelters the public from the elements, it allows the bus activities to be naturally shield and sherltdz and has the educational aspect you've heard about twice we've been fortunate to have worked with dr. penn rose dr.
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penn rose is working completely free his only requirement the awning be done well and done as well as he might see it you know in piss way of bag a mathematician the awning the extent in this drawing is some hundred and 20 thousand square feet we've refined the give me tries and reduced the materials in the awning and optimized the systems working closely with crone core is a successful collaboration the awning has been highest optimized. >> let's find out is there any questions. >> construction items. >> you'll public comment for contradiction items. >> yes. and 11 through 14 for the members of the public. >> so we have a motion for
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approval of all the construction and second on that motion call the 0. >> commissioner adams director lee director reiskin director nuru director harper that's 5 i's and items 11, 12 13 and 14 are approved. >> talk about the bus storage i suggest we take the action items because we're going to lose quorum. >> we shouldn't be too long we're going to lose two people and we're going to lose two. >> 15 and 16. >> yeah. >> i'm sorry and 10 a bucket for the next two months. >> a what. >> a budgeted for the next two
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months. >> so 10 15 and 16 any other issues on any of those. >> let me go ahead and call item 10 a adaptation of the budget for 2015 and $26 million for september and no members of the public wanting to address you on that item. >> i just with an have one comment hundred and $8,000 a month is a lot to spend for attorneys okay so motion. >> second on that one. >> and call roll. >> commissioner adams director lee director reiskin director nuru and director harper that's 5 i's 10 is approved call item 15 and okay.
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>> authorized the executive director to execute the amendment to the agreement with turner construction company for the outside services by a fee and okay. my questions. >> motion to approve. >> so moved and second. >> there is a motion and a second. >> no members of the public of the public commissioner adams director lee director reiskin director nuru director harper that's 5 i's item 15 is approved. >> item 16. >> authorized the executive director to execute the macarthur's amendments for one year and additional compensation of one thousand dollars each no members of the public wanted to aid. >> a motion for approval
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that motion and second. >> and would you call the roll commissioner adams director lee director reiskin director nuru and director harper that's 5 ids item 16 is approved shall we go ahead and call the minutes the last action. >> i guess. >> item 17 is approval of the minutes of the june 19th meeting no members of the public wanting to address you on that item. >> move approval. >> motion. >> y i. >> i. >> with none opposed call your bus storage facility item now. >> okay. >> item 8. >> so on this item directors we're going to ask ac transit to
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please present ac presented and prepared the items directors at the request of director reiskin this is a bus storage on the budget as a possible mitigation measure we can defer and ac transit to present on the bus storage so, please. >> and we have i believe linda. >> i'm linda morris the planner on the ac transit i've been managing this so i'm going to talk through the bus storage facility plant and slight overhead the bus storage and the administrative buildings and own personal storage and the street assess and the possible mitigations we've come up with and conclusion and the next
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step. >> we can just about see that so we have the bus storage facility linked into the transbay terminal a dedicated ramp and the way the operations work we have commuters from the east bay to san francisco in the morning and the buses heading back to the midday storage and pick up those commuters and take them to the east bay this is supposed to house some of the buses that come into san francisco in the midday and we currently have a hundred and 19 buses dead medicaid in the peak and just one piece news last night our board approved the double deckers
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this is the slightest overview of the facility there are administrative buildings on the right-hand side there and there is an actual street access goes to third street and an exit and entrance an third street 49 sacrifices for the busses and park as well so the critical functions 49 spaces for the bus storage and the benefit will include the reduction in the vehicles and miles traveled and benefit for the facing of that and reduced a long time cost with the regional growth of traffic and congestion has to the costs and there's a reliability for the p.m. so the actual reduced this data comes from the report that tjpa
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provided for the application in 2012 as you can see there's a matrix there and reduction in accidents with traveling on the street dead heads this is a critical point and the savings as well and then the reduced a long time operational costs on the growth we've looked the speed for the deadhead times and in the last few years the beat has dropped and the slower the buses the more costs with the deadhead when we looked the operation of the bus facility we associated the savings of that deadhead with the slower speeds in the next two years that times we're
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going to save a certain amount that offsets the costs of b sf the facility functions as a financial way. >> and this is reliability so the p.m. pull out to have a brief stack we've got the navigation there near to zero no various in the speed so essential if that deadhead time takes 20 minutes the next it is increasing that is going foster away from zero so the time to do that deadhead is 20 minutes one day thirty the next or 35 the day after we're seeing the increase in speeds it is hard to schedule those deadheads and
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creates positions for us next point is those so we need the reliability and if we can't schedule it what happens the first trips out in the afternoon an may not leave on time this creates a domino effect we need to make sure those go out i don't know if you saw this morning this is one of the reasons to insure that the busses get out on time. >> so looking at those soft facilities and storage we have the administrative support at a temporary terminal as you can see in the chart over one square feet of supervisors and operators in the bus storage we have 50 percent more space for those supervisors and operators and on the bus stack as now we have half the stakes
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we have now so if we are looking at moving into the terminal without the bus storage we'll have half the size of the support believes that our soft current enjoys those buildings are an operated services over time to be needing more space for the operators we'll not have on the bus technical we'll have parking spaces that won't be committed to the deck and spaces in the bus facility for is maintenance that is critical to make sure we have the equipment there's a breakdown on the bus deck we need to get buses out this helps us on that. >> and then finally the critical function of street access this is a regional facility those are your regional partners using the bus deck we've reached
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out to muni we're assuming they'll be openly the terminal and using the bus storage facility at the deadhead route is to the bus treasure island service and 2019 looking at the increase in the treasure island they've incur additional costs one hundred a year those are significant costs and amtrak will be using the bus deck and the street assess and the costs they admitted it is critical to their operations and finally just the access the operators but other folks are effected so we've tried to work out what we can do to mitigate those critical functions a so we have
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37 basis in total on business decks 37 admonish other operators and 3 are for all day routes that leaves 27 bays if in a day we have 49 proposed and the loss of a few but even the 27 bays will require us to do tight scheduling that are buses stored on the deck that in the afternoon for the scheduling and then for the soft facilities how can we find space that was mentioned at the last meeting we've not look at that but i'm pretty much it will look at potential retail spaces a potential loss in revenue generating space and as mentioned ac transit will be responsible for some of the r
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and m there also and assess issues we don't know where the space will be and the supervisors will get there that could be an issue in terms of the street assess maybe you can build a bus route only but it will be expensive cost to conclude we don't know how those mitigations will line up with the costs and effecting effectiveness we strongly recommend the costs and impacts associated we recommend that in phase one budget open on time with the openly of the facility in 2017 i think there was a delay initially the original plan to have this open temporarily in due to various
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reasons that was detailed to the openly of the new tunnel we're already facing a delay in the openly and it will be a welcome facility we want to make sure our buses operate in the same way they're operating now and go forward making sure it will be an effective cost facility i'll be happy to answer any questions. >> next steps so right now we're at the 65 percent construction documents that have been out for a couple of years and we're looking forward to getting to the 95 percent that is next month, and, secondly, we will educate confirming our commitment and then work with tjpa to negotiate